Webnytic Solutions · Gemba EHS Platform Product walkthrough · Built for Pharma & Manufacturing

Gemba Walk, end to end

The complete walkthrough of the Gemba module — from schedule to closure — captured from the live app used by production and EHS teams. See exactly who acts, where in the system they go, and what happens at each step.

10

Lifecycle steps, one form

2

New: Dashboard + Preventive Action

GxP

Audit-trail ready by design

Dashboard→ Walk Type→ Schedule→ Observation→ Verify→ Priority→ Corrective Action→ Preventive Action→ Target Date→ Close→ Finalize→ Walk Closed

Use → / ← or click the edges to move through — no scrolling needed.

Webnytic Solutions

Technology partners for regulated industries

Custom software · Cloud · Digital transformation

Webnytic Solutions builds enterprise-grade software for pharmaceutical, manufacturing, and service organizations that need compliance-ready workflows — without the enterprise price tag.

Every product ships with role-based access, a full audit trail, and export-ready reports. If it isn't traceable, it isn't compliant — and that principle is baked into every module we deliver.

01 Custom Software

Line-of-business apps built to fit your process — not the other way around.

02 Web Development

Responsive portals, e-commerce, and content platforms.

03 Mobile Apps

Native iOS and Android for field and shop-floor teams.

04 Cloud Solutions

Migration, infrastructure management, and cloud-native builds.

05 IT Consulting

Strategy, cybersecurity, and infrastructure optimization.

06 AI & ML Integration

Practical automation baked into existing workflows.

Where we work

Trusted across regulated industries

Gemba Walk is one module in a wider platform used by manufacturers who take compliance seriously.

Primary focus

Pharma & Life Sciences

Gemba walks, CAPA, deviation control, non-conformance, and audit-ready EHS in GxP environments.

Vertical

Food Safety & FMCG

Hygiene audits, SOP adherence, 5S, and non-conformance tracking across production and warehousing.

Vertical

Industrial Manufacturing

Safety walks, root-cause analysis, and preventive action workflows for shop-floor teams.

Trusted by

India's largest pharma, food & personal care manufacturers

and global brands across regulated industries — named references available on request

What it does

Everything you need for a compliant Gemba walk

Six pillars, one platform — from schedule to closure, with the audit trail baked in.

01 Plan & Schedule

Daily, weekly, or monthly frequency
Zone / area / department mapping
Cross-functional team assignment
Email, SMS & app reminders

02 Capture on Mobile

Mobile, tablet & desktop capture
QR / location-based start points
Predefined checklists + free text
Live photo upload & repeat-check

03 Root Cause & CAPA

Why-Why and Fishbone tools
Corrective + Preventive actions
Target completion dates (TAT)
Supporting document uploads

04 Approval & Escalation

Supervisor review workflow
Rework loop with remarks
Auto-escalation by ageing
Team Lead → Manager → HOD ladder

05 Dashboards & Reports

Live counts, open vs closed CAPA
Repeat observation trends
Department-wise performance
Excel & PDF exports

06 Compliance & Security

21 CFR Part 11 & EU Annex 11 aligned
Full audit trail, time-stamped
Role-based access + e-signature
Backup & restore module

Before you start

Every session starts at sign-in

One login, role-based access to everything that follows

Who Every user Where /login

Sign in with your Employee Code and password.
What you can see and do next — Walk Type setup, scheduling, raising observations, verifying, approving actions — depends entirely on your assigned role (Admin, Area Owner, or Operator).
From here, the GEMBA menu takes you straight to the new Dashboard — see next.

Webnytic Gemba login screen (recreated mockup) — Every session starts here — /login

New · Landing page

The GEMBA Dashboard

One home screen for the whole module — added this cycle

Who Admin & Area Owner (GEMBA1 / GEMBA2) Where Sidebar → GEMBA → /gemba_dash

Clicking GEMBA in the sidebar now opens straight into the dashboard — no more digging through a submenu first.
Live counts at a glance: how many walks are Initiated, still Verified/Open, or fully Finalized — plus how many Corrective Actions are Open vs Closed.
Every other GEMBA screen — Walk Type, Schedule, Observations, and all three reports — is one click away from the panel on the left.
Admins see figures for the whole plant; everyone else sees just their own work.

Mirrors the same dashboard pattern already used for the Safety module, so the experience is consistent across the platform.

app.webnytic.com/gemba_dash

11

Initiated

4

Verified / Open

4

Finalized

5

CAPA Open

11

CAPA Closed

Gemba Walk TypeGemba Walk ScheduleGemba Observations Ob StatusDownload ObGMB Ob Yearly

1

Setup

Define the Walk Type

What kind of Gemba walk this is, plus its checklist

Who Admin (GEMBA1) Where Dashboard → Gemba Walk Type

Walk types already defined — Safety Walk, Productivity Walk, Maintenance Walk — appear in the list.
Click New Gemba Walk Type, name it, and add its checklist questions in the same form.
Keep it Active so it shows up in both scheduling and the observation form. Save.

Worked example: "Housekeeping Walk," with two checklist questions — "5S standard maintained" and "Walkway kept clear."

WS

☰ Gemba Walk TypeAdmin

Gemba Walk Type	Status	Actions
Housekeeping Walk	Active
Productivity Walk	Active
Maintenance Walk	Active
Safety Walk	Active
Quality Walk	Active

Showing 1 to 5 of 5 entries

/Gembawalktype

Sr.No.	CheckList	Status	Action
No data available in table

New Gemba Walk Type

2

Setup

Schedule the walk

Assign a walk type + zone/area + person + recurrence

Who Admin (GEMBA1) Where Dashboard → Gemba Walk Schedule

Select the Walk Type, Zone, Area, and the Responsible Person who will do this walk.
Tick the weeks and weekday it should happen on a 52-week grid, or use "Select All".
Save — during their scheduled week, that person's observation form fills in Zone/Area/Walk Type automatically.

WS

☰ Gemba Walk ScheduleAdmin

GembaWalk Type	Zone	Area	Resp. Person	Status
Housekeeping Walk	MCA Production	Entrance - Shoe Removal Area	Admin	Active
Productivity Walk	MCA Production	Entrance - Shoe Removal Area	Archana Sharma	Active
Quality Walk	SIM-3 Room	SIM 3	Megha Gupta	Active
Maintenance Walk	TCA	BCA Production	Rohit Sharma	Active
Safety Walk	Utilities	DG stack	Rajneesh Mishra	Inactive

Showing 1 to 5 of 5 entries

/GembawalkSchedule

Add New GembaWalk Schedule

3

On the floor

Record the observation

The actual walk — where the real-world action happens

Who Scheduled person, or anyone conducting the walk Where Dashboard → Gemba Observations

Click Add New GEMBA — Walk Type / Zone / Area fill in if there's a schedule this week.
Enter Date, Time, and the observation (200 words max). Answer every checklist question — Yes/No/N/A, with a remark.
Fixed it on the spot? Check Immediate action taken and describe it. Attach a photo/video if useful.
Save — the system numbers it automatically, e.g. GW00011.

Walk Type*

Zone*

Area*

Date*

Time*

on behalf of

Observation*

Click to Upload Image/Video (Zoom 🔍)

Choose File No file chosen

Immediate action taken (Corrective Action)

Checklist	Yes	No	N/A	Remark
5S standard maintained in the area	☐	☐	☐
Walkway and emergency exit kept clear	☐	☐	☐

Corrective Action Details + Add Corrective Action

CA No.	Responsible Person	Corrective Action	Target Date	Remarks	Actual Close Date	Status	Action

💾 Save✕ Close

Add New GEMBA

WS

☰ Gemba ObservationAdmin

GMB No.	Observer	Area	Area Owner	Observation	Date	Priority	Status
GW00006	Admin	Entrance - Shoe Removal Area	Rohit Sharma	Housekeeping supplies left near the walkway; 5S labels faded on two racks.	20/07/2026	Minor NC	Finalized
GW00005	Rajneesh Mishra	Entrance - Shoe Removal Area	Rohit Sharma	Fire extinguisher signage missing near the entrance; floor marking around the shoe rack has worn off.	13/09/2025	Major NC	Verified
GW00004	Megha Gupta	BCA Production	Akta Gupta	Spill kit at BCA Production station 3 not restocked; absorbent pads missing.	12/09/2025	Minor NC	Verified
GW00003	Rohit Sharma	DG stack	Amarjeet Singh	Minor oil leakage at the DG base with no absorbent placed underneath.	14/08/2025	Major	Verified
GW00002	Rajneesh Mishra	SIM 3	Rohit Sharma	Emergency exit blocked by stacked pallets — needs immediate clearance.	13/08/2025	Critical	Finalized
GW00001	Archana Sharma	Entrance - Shoe Removal Area	Rohit Sharma	Wet-floor sign not placed after mopping near the entrance mat.	12/08/2025	Minor NC	Finalized

Showing 1 to 6 of 6 entries

/gmb_master

One screen, six steps

Everything from here happens inside this one form

Verify, Priority, Corrective & Preventive Action, Target Date, Close, Finalize

Once an observation is saved, its edit form becomes the single place where the rest of the lifecycle plays out.
No separate screens to hunt for — Admins, Area Owners, and Responsible Persons all work from this same view, each seeing only the actions their role allows.
The next several slides walk through exactly what happens inside it, in order.

WS

☰ Gemba ObservationAdmin

Walk Type*

Zone*

Area*

Date*

Time*

Observation*

Click to Upload Image/Video (Zoom 🔍)

Choose File No file chosen

Severity*

Probability*

Priority

Checklist	Yes	No	N/A	Remark
5S standard maintained in the area	☐	☐	☐	5S labels faded and need reprinting on Racks 3 and 4.
Walkway and emergency exit kept clear	☐	☐	☐	Walkway clear, no obstruction found.

Corrective Action Details + Add Corrective Action

C. No.	Responsible Person	Correction	Target date	Remarks	Status	action
GW00006 - CA01	Archana Sharma	Reprint and re-affix 5S labels on Racks 3 and 4.	27/07/2026	Target Date: Target set for label reprinting and re-affixing. Closed - 20-07-2026: Labels reprinted and re-affixed on Racks 3 and 4. Finalized - 20-07-2026: Confirmed fixed during follow-up walk.	Finalized

Walk details, checklist, severity/probability/priority, and Corrective Action table — all in one form

4

Inside the form

The admin verifies it

Automatic on first admin save — there's no separate "Verify" button

Who Admin (GEMBA1) Where Gemba Observations → that row's Edit

The admin opens the new entry and checks the details.
The moment the admin saves it for the first time, status becomes Verified — saving it is what verifies it.
This is also where Severity and Probability get set — the next slide.

Initiated → Verified

Flips the moment an Admin's first save lands on the record.

5

Inside the form

Severity + Probability → Priority

Risk scoring — the system multiplies the two automatically

Who Area Owner or Admin only Where Same edit form

Pick Severity (First Aid → Catastrophic Accident) and Probability (Impossible → Most Likely).
The system multiplies the two and shows Priority — Low, Medium, or High — automatically. Read-only, no guessing.

Severity × Probability = Priority band

1 – 4	Low
5 – 12	Medium
15 – 25	High

e.g. Minor Accident (2) × Conceivable (3) = 6 → Medium

6

Fixing it

Add the Corrective Action

What needs to be fixed, and who will fix it

Who Area Owner / Admin / Observer Where Same form, "Corrective Action Details" section

Click Add Corrective Action, select the Responsible Person — their email/department fill in automatically.
Describe the fix (200 characters max). Save — numbered automatically, e.g. GW00010 – CA01.
One walk can have several corrective actions, as many as there are things to fix.

Add Corrective Action

New · Added this cycle

Add a Preventive Action

Stop it from recurring, not just fixing it this once

Who Area Owner / Admin Where On each Corrective Action row → Preventive button

Corrective Actions fix this occurrence. Preventive Actions ask: what stops it happening again?
Click Preventive on any corrective action row — opens a form for the root cause, the preventive action itself, and a Responsible Person.
Numbered against the correction it belongs to, e.g. GW00010 – CA01 – PA01. A correction can have more than one preventive action.
Same screen lists every preventive action already logged against that correction, with edit/delete.

Mirrors the Corrective/Preventive Action pattern already used in the Safety module (suab_master) — now available in GEMBA too.

Preventive Action — GW00010 - CA01

PA01 · Mamta Bareja

Reprint 5S labels & laminate them

Preventive

CA01 · Archana Sharma

Re-affix labels on Racks 3 and 4

Corrective

7

Deadline

Set the Target Date

With an email-based extension path if it can't be met

Who The Responsible Person on the CAPA Where Inside that CAPA row

Click Set Target Date on your row — only shows on rows assigned to you without a date yet.
Enter the date and an optional remark. Can't make it? Send an extension request with a reason.
The admin grants the extension in-app, or via a link in the notification email.

Set Target Date

8

Done, pending review

Close it once the work is done

The Responsible Person marks their own action done

Who The Responsible Person Where That CAPA row's Action button

Once the fix is made, click Close and add a remark describing what was done.

Closing isn't the same as Finalized — the admin still has to confirm it. The Close button only appears once a target date is set and the row isn't already closed.

Close confirmation

9

Quality gate

Admin Finalizes it — or Reopens it

The check on whether the closed action actually held up

Who Admin (or an authorized role) Where That CAPA row's Action button

Work done properly? Click Finalize — permanently closed.
Not done properly? Click Reopen with a reason — goes back to "Pending," Responsible Person closes it again.

Responsible Person	Admin
Target Date	23/07/2026

Finalize or Reopen

⟳

The whole walk closes itself

The moment every CAPA row under a walk is Finalized, the walk's own status automatically becomes Finalized — no separate button to click. The system checks this, not you.

GW00006

4 of 4 CAPAs finalized

Finalized

GW00005

1 of 3 CAPAs finalized

Verified — still open

End to end

Ten steps, one dashboard, two ways to act on a finding

1

Central dashboard

10

Lifecycle steps, one form

2

Corrective + Preventive

Next step

See Gemba Walk running in your plant

Book a 30-minute walkthrough — we'll load it with your zones, walk types, and users, so you see it running on your data, not ours.

Book a demo →

Email info@webnytic.com Reply within 1 business day Call +91 85709 30859 Mon–Sat, 10:00–19:00 IST Product webnytic.com Full module details & product pages

No two plants are the same — and neither are our deployments.

Bring your zones, SOPs, checklists, and approval flow. We shape the module around your process — custom fields, workflows, and reports are part of every engagement, not upsold as extras.